A welcome people notice.
A reception arrangement greets a visitor before the meeting begins. Flowers on a shared table can soften a workday. Start with how people use the space: the counter they approach, the room they gather in, and the surfaces that need to stay clear.
Send a wide photo of the location and a close view of the surface. Include approximate dimensions, the light it receives and any colors you want the flowers to work with. Those details help the conversation move beyond a photograph you like.
Flowers that belong in the room.
For a lobby, restaurant, welcome desk or guest gathering, describe the atmosphere you want and how the space operates. A tall reception piece and a low dining-table arrangement have different jobs. Discuss sightlines, table use and staff access as part of the design.
In South Florida, an outdoor entrance, a sunny window and an air-conditioned interior can be very different settings. Tell Claudia where the flowers will actually sit and when they will be seen, so the placement and design can be discussed together.
Put a person behind the business gift.
A client thank-you, a team milestone or a welcome for a new colleague needs more than a company name on a card. Share who the gift is for, the relationship and the message you want it to carry. Include any brand colors as a preference rather than a requirement to match a flower exactly.
For several recipients, prepare names, destinations, dates and individual notes in one place. Discuss the requests with Claudia before assuming the same arrangement or timing will work for every address.
Thinking beyond one arrangement?
If you are considering recurring flowers, describe the spaces, preferred frequency, budget and who will coordinate access. Ask about a suitable arrangement and schedule, along with vessel handling and any care responsibilities. The cadence and service details belong in your agreement with Claudia.
For a single meeting or event, include the guest count, room setup, date and any venue instructions you have. Clear details make it easier to shape the floral request around the business need.
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