Begin with the day you’re making.
Picture the setting before choosing every flower. A garden ceremony, an intimate restaurant gathering and an evening ballroom celebration each give the floral story a different starting point. Describe the feeling you want, the people who will be there, and what you most want to remember.
Bring a few references you love and explain what draws you to each one. It might be the color, the loose shape, the scale or the light. A small, considered collection is easier to discuss than a board full of unrelated designs.
Four things to bring to the conversation.
The date and the place
Share the wedding date, ceremony and reception locations, and the schedule you know so far. Include indoor or outdoor plans and whether a different weather location is being considered.
Your floral priorities
List the flowers people will carry or wear, the ceremony setting, reception tables and any statement pieces. Mark the moments that matter most, so the conversation starts with your priorities.
The visual direction
Bring attire colors, a venue photo or plan, and a few floral references. Describe the overall mood in your own words. You can love a design without knowing the names of its flowers.
The scope and budget
Include the estimated guest and table counts, a budget range, and who will help make decisions. Say which details are settled and which are still open.
Connect the first look, the vows and the table.
Think about the day as a sequence. Personal flowers appear in portraits and close moments. Ceremony flowers frame the place where you make your promises. Reception flowers share space with food, glassware and conversation.
Discuss those pieces together so color, scale and materials feel related. If you are considering moving flowers between spaces, ask whether the specific arrangements, schedule and handling make that practical. Reuse needs a plan; it is not automatic.
Explore the floral moments of the dayPlan for the setting you actually have.
For a South Florida celebration, share the amount of shade, direct sun, wind exposure and time flowers will spend outside. Ask your venue about access, setup windows, approved attachments and any restrictions that affect floral placement.
Bring your planner or venue contact into the details when useful. Before proceeding, review the proposed design, the pieces included, responsibilities, timing and any terms directly with Claudia. Keep later changes together so the final plan reflects the day you are actually hosting.
Read the wedding flower questions